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49 record(s) found for .
  1. Approval of minutes
    Summary: Do minutes need to be approved by the assembly?

    Category: Ask the Experts


  2. Are there alternatives to Robert's Rules of Order?
    Summary: My school's SGA has been using Robert's Rules for our parliamentary procedure for quite some time now. Certain members of our executive board have been complaining about it and I have been assigned the job of researching other methods of the procedure. Do you have any knowledge of other parliamentary procedure that you would recommend?

    Category: Ask the Experts


  3. Are there any resources that demonstrate guidelines to writing an "oath of office?"
    Summary: Our student government is thinking about implementing an "oath of office" for members. Are there any resources that demonstrate guidelines to writing an "oath of office?"

    Category: Ask the Experts


  4. Can a senator "at large" run for an executive officer position?
    Summary: Is it true that only a senator who is voted in under a college as opposed to one that is a student at large can run for an executive officer position?

    Category: Ask the Experts


  5. Can an SGA president vote on an amendment and then later veto it
    Summary: I have some questions pertaining to a presidential veto process. Can a SGA President vote on an amendment and then go back to veto it? My next question is if the SGA President types up a veto on a memo as attached and forgets to change the name of the SGA President as a listed office on the side column is the veto void? What are things that can make a veto void?

    I asked these questions because as an executive board in our current constitution each member is allowed to vote on amendments, proposals, and bills. I voted a an amendment and then went back and vetoed it, my question is that possible? If or if not can you explain the process for a SGA President to veto a bill?

    Category: Ask the Experts


  6. Can executive board members make motions?
    Summary: Can executive board members make motions?

    Category: Ask the Experts


  7. Can our SG declare a senator disruptive, remove their voting privileges, and remove them from the meetings?
    Summary: The Student Senate is considering a change to their Rules that would allow for the Senate with a two-thirds vote to declare an individual (Senator or observer) to be disruptive, instigating the loss of their voting privileges, their being reported to student judicial affairs, and the summoning of the University Police to forcibly remove them. The environment within the Senate is extremely politicized, with one party maintaining a large super-majority and the other holding just over 1/5th, which allows them several minority protections. The fear of many members of the minority party is that this bill will be used to remove even non-disruptive individuals, ultimately causing them to violate the attendance policy and resulting in their removal from office. My question is what is the possible benefit of this action? Currently, our SG is considered a state agency (state Gov't. in the Sunshine and Open Meeting Laws apply), and any person can call the police and ask that an unlawfully disruptive person be removed. Why, then, should the nature of being "disruptive" be tied to a vote? This action seems to be something that would lead SG down a path that may have huge negative legal consequences, namely the filing of false police reports (see above). I would greatly appreciate any insight on this issue so that I can report back to the Senate and avoid a potentially disastrous situation.

    Category: Ask the Experts


  8. Can our SG president interview candidates before submitting them to our council for approval?
    Summary: I am a member of this association and was hoping I could get some advice on interviewing potential council members. Our AS President decided to fill a vacant council position by presidential appointment. He is asking for the applications for him to select who he will interview and take to the council for ratification.

    I advised the AS president that interviews need to be conducted in an open council meeting. Would you review the following section of our Standing Rules and advise me whether the AS president may select which qualified candidates to interview and if he can interview them outside of a council meeting and bring only his recommended candidates to the council for a vote? This is what he is asking to do.

    Appointments for Council Vacancies. Should a Council position become vacant, the ASGWC President shall have the option to hold special election or to appoint candidates to be ratified by the ASGWC Student Council. This shall be in accordance with Article V, Section 5 and Section 6 of the ASGWC Constitution.

    Special Election. Should the ASGWC President decide to hold a special election, the election shall be held within 30 days of the vacancy.

    Appointment of Candidates. Should the ASGWC President decide to have the appointment of candidates, the following shall take place:

    (1) Each candidate shall be given a specific appointment time during the Council meeting in which to appear before the Council.
    (2) All candidates shall be asked the same standardize questions to be prepared before the designated meeting date.
    (3) After all the candidates have been interviewed, the Council shall then discuss and ratify the Presidential appointment to fill the vacancy.
    (a) The appointed person shall assume all duties of his/her position immediately, unless otherwise specified by the Council.

    Category: Ask the Experts


  9. Can our vice president still serve even if she is out a semester on medical "leave?"
    Summary: Our Vice President has withdrawn from classes for medical reasons but announced she would still serve as Vice President. I know our bylaws say that a senator can sit out one trimester, but does that mean that they can still retain an e-board seat? If she isn’t able to keep her e-board seat, do we hold a special election to fill the void?

    Category: Ask the Experts


  10. Can the chairman vote?
    Summary: Can the SG president (or meeting chairperson) vote on issues at assembly meetings?

    Category: Ask the Experts


  11. Can we adjust posted meeting times for the senate?
    Summary: The senate times and dates were set for two trimesters when I started as President approximately 10 months agao. We voted, approved and they were posted. I have since set up many other meetings around those senate meetings. There are two senators suggesting evenings midstream and after a vote, an announcement and a posting of meeting dates and times. As President I have other meetings to attend in the university which are arranged around those already set senate meetings. Do I have ground to stand on?

    Category: Ask the Experts


  12. Can we use a similar process of impeachment to remove appointed positions? If not, how can we go about a removal process for appointed positions?
    Summary: Can we use a similar process of impeachment to remove appointed positions? If not, how can we go about a removal process for appointed positions?

    Category: Ask the Experts


  13. Can you make a change to bylaws without having a quorum?
    Summary: The last Senate meeting did not have quorum and today’s special meeting, regarding setting the fall meeting schedule, did not have it either. Our bylaws state, “The regular meeting schedule shall be determined by majority vote of the Student Senate.” Is there any way around this?

    Category: Ask the Experts


  14. Does the motion stand as amended if the vote was passed without voting on the amendment?
    Summary: We just had a problem with out SGA. We voted to call to question an amendment, the vote was passed, however the chair then read aloud the amendment had passed. No one corrected this, and then voted upon the motion as if it were amended. Does the motion stand as amended?

    Category: Ask the Experts


  15. How can I get my students to understand the benefits of Robert's Rules of Order and putting more structure into their meetings?
    Summary: I am an SGA advisor and have been for the past 5 years.  This is my first year at a new University and I am having a few struggles I was hoping you could help me with.  This student government is very young in its current structure and they are having a difficult time adjusting to some of my “new ways”.  I really want them to use more structure in their meetings, including Roberts Rules of Order.  My problem is that they are not very receptive to this idea and don’t seem to be able to understand how this will help them.  Do you have any suggestions on how I might be able to inform them of the benefits of Roberts Rules and how putting more structure into their meetings would be helpful?  They are a great group of students but haven’t had much leadership from staff up until now and I don’t want them to think I am just coming in and taking over.  I really want this to be their organization and for them to make the decisions but I also want to guide them down the right path.

    Category: Ask the Experts


  16. How do I write a resolution?
    Summary: The last time we spoke you mentioned that our SG may need to write a resolution for our unresolved complaints with administration. Is there a blank form, a particular format, or an example of what one should look like?

    Category: Ask the Experts


  17. How do we break a tie of 12 students getting a write-in vote for one senate seat?
    Summary: Our Senator at Large election resulted in 12 students each getting a write in vote thus resulting in a tie for one seat. Currently our bylaws do not address such a situation. Any suggestion on how to proceed with breaking the tie?

    Category: Ask the Experts


  18. How do we remove an executive officer who is not fulfilling his duties?
    Summary: We have an executive officer who is not fulfilling his duties to degree that is expected, both by inattention and by lacking the skills needed. In Robert's Rules, I see provisions in Chapter XX for removing a member of a society for poor conduct through an investigatory committee, but not for dereliction of duty. Currently, only officers are in position and there is no General Assembly. It is apparent to all officers that this problem needs to be rectified as soon as possible, but properly. Any insight into the matter you may offer would be appreciated.

    Category: Ask the Experts


  19. How do we temporarily remove our chair when he proposes resolutions at our meetings?
    Summary: Our Speaker of the House for our SGA is proposing three 'resolutions' at our meeting this week. What is the formal process of temporarily removing him as chair and appointing someone else as chair for the duration of debate over each of his proposed resolutions?

    Category: Ask the Experts


  20. How long do we have to keep SGA paperwork before we can shred it?
    Summary: How long do we have to keep SGA paperwork before we can shred it?
    Category: Ask the Experts


  21. If a motion gets voted down at a meeting, can that motion continue to be brought up week after week until it might pass?
    Summary: If a motion gets voted down at a meeting, can that motion continue to be brought up week after week until it might pass?

    Category: Ask the Experts


  22. If the president forgets to change of the name on a veto, is the veto voided?
    Summary: 

    If the SGA President types up a veto on a memo as attached and forgets to change the name of the SGA President as a listed officer on the side column is the veto void?


    Category: Ask the Experts


  23. Is a judicial council an effective way to handle grievances within our SG?
    Summary: Is a judicial council an effective way to handle grievances within our SG? If so, what do you recommend for the composition? If not, how should we go about solving internal grievances?

    Category: Ask the Experts


  24. Is Robert's Rules of Order the only parliamentary authority we should consider?
    Summary: 
    Category: Ask the Experts


  25. Is the SG President allowed to make and/or second a motion?
    Summary: I had a quick Robert's Rules of Order question. During a meeting is the SG President allowed to make and/or second a motion?

    Category: Ask the Experts


  26. Is there a way to censure senators when they speak out of order during meetings?
    Summary: My question to you tonight comes from the way someone reacted in our meeting tonight. If you are not aware, five months ago during President Barack Obama's health care speech to Congress, Rep. Joe Wilson (R-SC) shouted "You lie!" after the president said that health care would not cover illegal immigrants. As you well know, unlike the British government where outbursts like that are encouraged, it is scorned upon in America. (Rep. Wilson apologized, he almost had to do so in front of all the Congress, etc. etc.).

    Now here's the point of this e-mail. I was wondering, since you guys help sponsor our Senate, if we have some sort of system, whether in Robert's Rules or something your organization has established for situations like this. One of our senators spoke completely out of line twice during our meeting (not during open floor), which ended up in what was close to a 2-3 minute debate over his antics. Although our president did not act accordingly to his response, I along with others felt that he had no merit to do so.

    Therefore, I am asking you if you are aware of this occurring before in student governments, how to address it, and perhaps what we should do the next time something like this happens?

    Category: Ask the Experts


  27. Is there an alternative to Robert's Rules of Order?
    Summary: I am curious if there are any other models out there other than Parliamentary Procedures. Our painful meetings are the result of Robert’s Rules.

    From my experience, they are an archaic process of communication not replicated in any other arena other than government (which some would argue are the most inefficient agencies). They force a process of communication on a group that has both a cultural and gender bias in it, which is the cause for our pain unless our students assimilate to a white male model of conducting interactions. Additionally, it often forces student groups into overly bureaucratic modes of operation and restricts their thinking to more absolute ways of knowing versus forcing them to critically think and collectively problem solve – the intellectual growth we hope to foster and develop in higher education.

    Please tell me there is something else out there.

    Category: Ask the Experts


  28. Is there an easy way to set up a meeting time that works around schedules of our members?
    Summary: Basically, we had a very hard time coming up with a meeting time because of everyone's crazy school and work schedule. So, I was wondering if there was an easier way of setting a meeting time. Is it easier to work around schedules or to set a time and make it sort of you snooze you lose if you can't make it?

    Category: Ask the Experts


  29. Is there an official process for "swearing in" SG officers?
    Summary: The precedence for the last 5 years has been that in order to run for an executive position for the next elected term, one must have been sworn in. Because you were sworn in for this past year does not carry over for the next. You have the privilege to vote, but not to run for an office. Again, if you have documentation stating otherwise, please let me know and I will be glad to review it.

    Category: Ask the Experts


  30. Should our constitution be changed to allow a part-time student to be SGA president?
    Summary: Our current SGA president will be taking classes part-time this spring. He is trying to change the constitution to allow for a part-time student to be president. What do you think?
    Category: Ask the Experts


  31. Should SG president be allowed to serve on our nominations committee?
    Summary: "Our constitution (which is in the process of having changes made), allows the president to serve as a non-voting member on our nominations committee. This is against Robert's Rules. Is it a good idea to change this particular section of our constitution to be in order with Robert's Rules?"

    Category: Ask the Experts


  32. Should the decision to require a voting threshold different from what your parliamentary authority prescribes be in your constitution or bylaws?
    Summary: We are in the process of amending our constitution but have hit a set of controversial road blocks. I recently attended an ASGA conference and discussed briefly with you there that we were working out our bylaws, attached is the second constitutional amendment we have written along with an amendment that has been requested by the head of our economics committee. Although this issue has been long debated I am hoping that we can get another set of eyes. I understand this is coming without very much context and so ultimately this may be very random, I would still like to hear your opinion if you have an opportunity. Thank you for your time!

    Category: Ask the Experts


  33. Should we have a formal "oath of office" ceremony when new officers are inaugurated?
    Summary: I am trying to introduce an oath of office for our student body government. New and returning people would be sworn in at a public ceremony. We are trying to see how we should word this oath of office. We are wanting one specifically for the President and the other for our senate.

    Category: Ask the Experts


  34. Should we use the term "bill" or "resolution" for legislation?
    Summary: We are currently working to revamp how we handle our legislation. We are going to begin approving our funding allocations as bills; however, would we also use the label of "bill" for organization approvals or personnel appointments?

    Category: Ask the Experts


  35. What are the actual grounds for impeachment?
    Summary: What are the actual grounds for impeachment?

    Category: Ask the Experts


  36. What are the responsibilities and actions that an Executive Board of SGA may take?
    Summary: Our By-laws and Constition do not specifically identify a detailed list of the responsibilities and actions the Executive Board may take, so I had a few questions regarding this and what is common of most Student Governments.

    1. First, may Executive Board meetings be closed sessions? And should they be? Our Executive Board consists of President, Vice President, Director of Legislation, Director of Finance, Director of Communications, Director of Events, and Inter-Club Council Chair.

    2. Second, what matters, if any, may the Executive Board vote on without going to the entire senate?

    3. Third, may solely the Executive Board come to a consensus of a new procedure (when another one is not already in place and it does not conflict with approved resolutions or governing documents)?

    For example, letting clubs assist the Student Government with handing out food on Club Days, and then letting the Club Council vote on making this volunteer work a requirement to be considered for the prize money the Club Council disperses for the top three winners.

    4. Fourth, does the Executive Board need to call an emergency meeting or make an agenda for the type of item specified above, or is this just part of the power the Executive Board already has?

    Category: Ask the Experts


  37. What are things that can make a veto voided?
    Summary: 

    What are things that can make a veto void?


    Category: Ask the Experts


  38. What is a "simple majority?"
    Summary: What is a "simple majority?"

    Category: Ask the Experts


  39. What is the difference between bills and resolutions?
    Summary: What is the real difference between a bill and a resolution? Do senators present bills to the executive board who then in turn determine if a resolution should be written to support this bill? Please explain the process.

    Category: Ask the Experts


  40. What is the process for killing a motion? What is the process for putting referendums on the ballot?
    Summary: 1. With regard to killing a motion. The executive board of our SG is looking for clarification on this topic. For example, if a club requests our SG to match $500 they raised as part of a philanthropy request and the motion is killed. Can that same club re-register for the philanthropy request? Could they receive a match of $500 from our SG at a later date if technically it was a separate request?

    I argued against this stating that it's just new paperwork with the same request. Whereas our president stated that he believes it could be then approved? Could you clarify.

    2. With regard to referendums. We have a club that wants to put a referendum on the ballot. We argued that this is dangerous because any club then, with the right number of signatures could get whatever they want on the ballot. Also, if a referendum puts the vote in the students hands, what then is the responsibility of the representative. For example, if each SG Rep equals 100 constituents, and with a referendum the constituents vote, what then is the purpose of having a representative in the first place?

    Category: Ask the Experts


  41. What is the process in RRO where we can amend a piece of the document while in session so that we can continue to attempt to pass it on the same day? Is it called "consider by paragraph"?
    Summary: What is the process in RRO where we can amend a piece of the document while in session so that we can continue to attempt to pass it on the same day? Is it called "consider by paragraph"?

    Category: Ask the Experts


  42. What's the best way to fill open positions in our e-board?
    Summary: We need to replace two positions in our executive committee: the vice-president slot, empty, and the secretary slot that has been filled by appointment.

    We are already almost over with the spring term, but have decided that we will also work over the summer term. Our slots are up for reelections for the term after the summer time, that used to be a long break for SGA. Do we appoint people for the empy spaces, confirm the appointed secretary, or run a mini-election among senators and committee members?
    What would be appropriate, fair and democratic?

    We do not want to give the impression that we do as we please and that we are not good democratic leaders. Please advise.

    Category: Ask the Experts


  43. Which takes precedence? A written motion approved in the minutes or the audio-tape version?
    Summary: I would like some clarification. A motion was made and approved. It was then later approved in the minutes. The president now says that the motion was written incorrectly in the minutes and that she has the meeting audio recorded. Which takes precedence? The written motion as approved in the minutes or the audio version?

    Category: Ask the Experts


  44. Who do we elect an election chair when many members of the senate are running for office?
    Summary: I am currently the Chief Justice of Associated Student Government. We are having
    about 5 people running from our Senate and our Senate is only 14 members and we must reach a majority. However, with so many people running and our constitution states that we must have a majority vote to elect the chair. However, our bylaws/const. does not state that we can use any other method of voting as outlined in Rob’s Rules.

    Below is our section on this issue and this is all we have to go on. We could really use your help on this issue, thank you.

    (3) Election of the senate chair and senate vice chair
    (a) The senate chair and senate vice chair shall be elected by a majority vote of senate as a whole at the last regular senate meeting of the academic year by the newly elected incoming senate.
    (b) The senate chair and senate vice chair shall serve a term of one year and are entitled to vote on all matters.

    Category: Ask the Experts


  45. Who ratifies the SG constitution? Is it the student body? Board of Trustees?
    Summary: Our SGA is revising their Constitution. I'd like to know who ratifies the Student Government constitution at other schools. Is it the student body? Board of Trustees?

    Category: Ask the Experts


  46. Who runs the meeting if the president and vice president are both absent?
    Summary: I usually have my Vice President run the meeting if I am tied up with other university affairs as sometimes happens. The Vice President is ill, if she cannot do it do I have to go down the line of succession or can I ask the parliamentarin to run it for me?

    Category: Ask the Experts


  47. Who should preside over elections if the top two officers are unavailable or are running for office?
    Summary: Question...the president will not be able to preside over the elections on Friday and the VP is running for office. Who then presides over the election? Can the VP still chair the meeting even though she is running? What if there is no one available on the e-board to chair this special meeting regarding elections?

    Category: Ask the Experts


  48. Who should run the impeachment trial of an SG member or officer?
    Summary: We actually had to impeach a senator this fall because he stole confidential files out of our office, lied about it, and was not upholding his duties in the constitution. It was our first impeachment in our history. We wrote the procedures one week prior to the trial (having never had an impeachment before) but we are not satisfied with them. The trial went alright, but it was a very difficult process. It was not well under control and I don’t think it gave either side a good opportunity to present their cases.

    Our Chief Justice is rewriting them over winter break, but is stuck on one question: who should run the trial? The first thought was the Chief Justice, but they are part of our “Administrative Team” and will most likely be called as a witness. How do we get around that conflict of interest? We really think we need someone from the outside, but all impeachments should remain internal matters. Any thoughts?

    Category: Ask the Experts


  49. Would it be possible for the elected Senate to propose a change in the current constitution to change the process of impeachment & removal?
    Summary: Would it be possible for the elected Senate to propose a change in the current constitution to change the process of impeachment & removal? They want to elect the justices, versus having the President appoint and then approve. Can it be effective immediately?

    Category: Ask the Experts


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